Join the Mastercard Foundation as an Executive Assistant in Toronto, Canada!
The Mastercard Foundation is seeking a skilled Executive Assistant to join its Toronto office. This role is essential in supporting the leadership team and ensuring efficient operations within the organization. The successful candidate will play a key role in facilitating communication and managing important administrative tasks, all while contributing to the Foundation’s mission of creating economic opportunities for individuals in developing countries. This is a chance to make a meaningful impact within a dynamic and mission-driven environment.
Executive Assistant Job Information
- Organization: Mastercard Foundation
- Country: Canada
- City: Toronto
- Office: Mastercard Foundation Toronto
About Mastercard Foundation
Mastercard Foundation aims for a world where everyone can learn and prosper. Through its Young Africa Works strategy and EleV program, the Foundation partners to provide millions of young people, especially young women, with access to quality education, financial services, and dignified jobs. Established in 2006, the Foundation operates independently, supported by its own Board of Directors and CEO.
Understanding Canada Programs at the Foundation
The Foundation has launched programs in Canada, partnering with Indigenous communities and post-secondary institutions. This collaboration focuses on listening and learning to enact meaningful change. The EleV strategy, co-created with Indigenous youth and communities, seeks to help 100,000 Indigenous youth complete their education and transition into work aligned with their values.
Education serves as a key driver for socio-economic well-being, as noted in Canada’s Truth and Reconciliation Commission Calls to Action. By building partnerships with Indigenous communities, the Foundation supports a new generation of Indigenous leaders. Setting ambitious targets encourages cross-sector engagement and momentum, elevating the strengths of Indigenous youth. Importantly, Indigenous communities and young people will lead this transformation, fostering innovations for long-term systemic change.
The EleV team oversees partnerships in Indigenous education. They align their efforts with the Foundation’s vision and the Young Africa Works strategy. Despite different contexts, they emphasize youth voice, cultural affirmation, and community self-determination, strengthening their initiatives.
Understanding Africa Programs at the Foundation
Currently, the Mastercard Foundation is enhancing the Young Africa Works strategy. This initiative aims to empower 30 million young people across Africa to find dignified and fulfilling jobs.
To ensure accessibility for partners and participants, the Foundation has opened offices in Rwanda, Kenya, Ghana, Senegal, Ethiopia, Nigeria, and Uganda. These offices provide essential local support for implementing the Young Africa Works strategy. The Foundation collaborates with governments, the private sector, educators, and funders to improve education quality and vocational training. They aim to equip young people with skills, enhance access to financial services for entrepreneurs, and connect job seekers with meaningful employment.
The Foundation’s values guide its efforts. It encourages bold ideas, curiosity, and expertise in all its work.
If an experienced Executive Assistant seeks to enhance their impact, this opportunity is for them!
The Executive Assistant Opportunity
The Executive Assistant will report to the Senior Director of Canada Programs. In this role, they will provide comprehensive administrative support, which includes scheduling meetings, organizing events, and coordinating travel. Additionally, the Executive Assistant will oversee the Foundation’s internal matters, collaborating closely with other Executive Assistants and staff.
Ways the Executive Assistant Can Contribute
The Executive Assistant will manage and coordinate internal and external events for the Senior Director. This ensures that events are effective, prioritized, and accessible. They will also provide liaison and administrative support for the Canada Program team, aiding integrated program staff throughout Canada.
Moreover, the Executive Assistant will prepare pre-read materials, confirm agendas, and capture action items for all Canada Program and Integrated Program meetings. Timely distribution of meeting notes is essential, along with following up on actions to support the Senior Director and designated staff.
Logistical coordination is another key responsibility. This includes managing room bookings, catering, and refreshments for meetings and events. They will also handle travel arrangements, such as accommodation, transportation, and visa or immunization requirements.
In addition, preparing and submitting expense reports accurately and efficiently is crucial, aligning with organizational policies. The Executive Assistant will oversee the program team calendar, prioritizing and resolving scheduling conflicts as they arise.
Facilitating internal communication within the Canada Programs team and the broader office is vital. They will maintain and organize shared folders used by the team, ensuring easy access to information. Finally, composing routine correspondence to support interactions with internal staff and external stakeholders is also part of their duties.
Additionally, the Executive Assistant will coordinate and compile materials for Foundation Board and PST reporting. Building and maintaining relationships with executive assistants and key Foundation partners is essential as well. They will also provide backup support to other Foundation executive assistants and administrators as needed.
What is required from the Executive Assistant
You hold a college diploma or a university degree in a related field. Additionally, you have at least 3-5 years of experience as an Administrative Assistant in a fast-paced environment, preferably with local experience. Strong prioritization, time management, planning, and logistical skills are essential for your success.
Moreover, you possess excellent interpersonal and communication skills in English, both written and spoken. You can work effectively under pressure and adapt to changing situations. You are also proficient in MS Office applications, including PowerPoint, Word, Excel, Office 365, and SharePoint.
Your attention to detail is crucial, as you consistently produce high-quality work. You can work independently with minimal supervision while managing multiple projects.
In addition, you have well-established networks with service contractors, relevant stakeholders, and partner organizations. Your professional maturity, sensitivity to diverse cultures, and impeccable integrity reflect the Foundation’s values. Finally, you demonstrate a strong commitment to the Mastercard Foundation’s values and vision.
Application Deadline
The deadline for applications is February 20, 2025.
The Mastercard Foundation values and respects your privacy. By submitting your application for this opportunity, you agree to the Foundation’s collection, use, and disclosure of your personal information as outlined in its Privacy Policy, which you can find here. Please be aware that the Foundation may share your personal information with third-party agencies that assist in recruitment activities. These agencies may contact you directly regarding this opportunity.
Questions and Queries
If you have any questions or concerns, please reach out to the Foundation’s Privacy Officer at the contact details provided in the Privacy Policy.
The Mastercard Foundation appreciates the unique skills and experiences that each individual brings to the organization. It is committed to fostering an inclusive and accessible environment for everyone.
Please note that satisfactory business references and background checks are essential conditions of employment.
For further information and to subscribe to the Foundation’s newsletter, visit mastercardfdn.org and follow the Foundation on Twitter @MastercardFdn.
Lastly, to ensure you receive all communications regarding your application, please check your spam or junk folder and mark our emails as “not junk.”
