Finance Assistant at the International Organization for Migration (IOM) – Canberra, Australia

Join the International Organization for Migration (IOM) as a Finance Assistant in Canberra, Australia. In this vital role, you will support financial operations and contribute to IOM’s mission of promoting humane and orderly migration. If you’re ready to make a meaningful impact in a dynamic international organization, apply now!

Job Description

We invite applications from both internal and external candidates. For all IOM vacancies, we prioritize applications from qualified first-tier candidates before considering those from qualified second-tier candidates. In this context, internal candidates are classified as first-tier.

The Finance Assistant Job Context

The successful candidate will work under the overall supervision of the Chief of Mission and the direct supervision of the National Head of Resource Management. Collaborating with relevant Project Managers, you will ensure the efficient implementation of resource management processes for self-payer programs, including Migration Services to Australia, community support programs approved by Australia, the Humanitarian Entrants Programs, and the No-Interest Loan Scheme.

Responsibilities of the Finance Assistant

Process Operational Payments: You will facilitate the processing of operational payments by preparing requests, verifying supporting documentation, monitoring approval flows, and communicating approvals according to standard operating procedures.
Verify Payments: Ensure that payments received into the IOM bank account through CommBiz and BPoint payment platforms are accurate.
Monitor Credit Card Balances: Keep track of operational credit card balances, recommend appropriate card limits based on trends, and prepare requests for timely replenishment as needed.
Input Financial Data: Verify and input financial and related data into IOM financial management systems and case management databases within established timeframes to support project implementation.
Extract Financial Reports: Generate monthly financial reports and assist project managers in reviewing the accuracy and completeness of project report data.
Distribute Loan Balance Reports: Facilitate the generation and distribution of monthly loan balance reports to beneficiaries and supporters according to standard operating procedures.
Act as Focal Point: Serve as the Focal Point for self-payers travel programs, providing advice and guidance to overseas Country Offices on consumption and reconciliation.
Additional Tasks: Perform any other tasks as assigned.

Qualifications Expected from the Finance Assistant

Education

Candidates must possess either a high school diploma coupled with four years of relevant experience or a bachelor’s degree in business administration, Accounting, Finance, or a related field along with two years of pertinent professional experience.

Experience

Demonstrated experience in financial administration.
Proven track record of providing administrative support.
Familiarity with an Enterprise Resource Planning (ERP) system is advantageous.
Previous work experience with international humanitarian organizations or government institutions in a multicultural setting is also a plus.

Skills

The Finance Assistant must be:

Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, E-mail, and Outlook, along with strong computer literacy skills.
Excellent organizational and time management abilities, with a capacity to deliver under tight deadlines.
Strong attention to detail and analytical skills, combined with a patient attitude and a willingness to learn new concepts.
Knowledge of IOM or UN internal procurement and financial rules, along with relevant ERP components, is an advantage.

Required Competencies

IOM’s competency framework is available at this link. Competencies will be assessed throughout the selection process.

Values

All IOM staff must embody and demonstrate the following values:

Inclusion and Respect for Diversity: Promote individual and cultural differences while encouraging diversity and inclusion.
Integrity and Transparency: Uphold high ethical standards and act in accordance with organizational principles and rules.
Professionalism: Maintain composure and competence while exercising sound judgment in daily challenges.

Core Competencies (Level 1 Behavioral Indicators)

The Finance Assistant must have the following competencies:

Teamwork: Foster effective collaboration across units to achieve shared goals and optimize results.
Delivering Results: Produce quality outcomes in a timely manner, demonstrating action-oriented commitment to agreed objectives.
Managing and Sharing Knowledge: Continuously seek learning opportunities, share knowledge, and innovate.
Accountability: Take ownership of achieving organizational priorities and responsibility for actions and delegated tasks.
Communication: Encourage clear and open communication, explaining complex matters in an informative and motivational way.

Points to Note for the Finance Assistant

Any job offer related to this vacancy is contingent upon funding confirmation.
This selection process may also be used to fill similar positions at various duty stations. Recommended candidates will remain eligible for appointment to similar roles for 24 months.
This position is subject to local recruitment; only candidates with a valid residence and work permit for the country of the position will be considered.
Appointment is conditional upon certification of medical fitness, verification of residency, visa, and any necessary government authorizations.
IOM maintains a zero-tolerance policy against conduct that contradicts the aims of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, and discrimination.
IOM does not charge any fees at any stage of the recruitment process and does not request bank account information.
Applications must be submitted through the IOM online recruitment system, which also allows candidates to track their application status.

For more information and additional job postings, please visit our website: IOM Careers and Job Vacancies.