Join UN Women as a Programme Assistant (SB3) in New Delhi: Support EVAW and Gender Responsive Budgeting!
Exciting Opportunity with UN Women! We invite you to apply for the Programme Assistant (SB3) position in New Delhi. In this role, you will actively contribute to efforts to end violence against women. This full-time service contract allows you to make a meaningful impact in your community while working with a dedicated team. The initial contract lasts one year, with the possibility of renewal based on funding availability.
Job ID: 23423. The position opens on January 17, 2025, and you can submit your application until February 2, 2025. To qualify, you need at least a high school certificate and three years of relevant experience. A Master’s degree and additional experience will be advantageous. You must also be proficient in English and have a good command of Hindi, both in reading and writing. Don’t miss this chance to contribute to vital work in promoting gender equality!
Job Description for the Programme Assistant
Background:
UN Women champions equality as outlined in the United Nations Charter. The organization focuses on eliminating discrimination against women and girls, empowering women, and achieving gender equality in development, human rights, humanitarian action, and peace and security.
Recognizing that all human development issues involve gender, UN Women prioritizes areas crucial for advancing women’s equality. These include boosting women’s leadership in politics, ending violence against women, enhancing economic empowerment, and integrating Gender Responsive Budgeting (GRB) into national planning. Additionally, UN Women actively promotes gender equality in intergovernmental processes.
In India, UN Women is launching the donor-funded project “Gender Equality Xcelerate: Transformative Pathways towards Gender Justice.” This initiative aims to foster women’s social, economic, and political equality in alignment with the 2030 Agenda. Its main goal is to strengthen women’s leadership while focusing on GRB and addressing violence against women (EVAW). The project will run from 2024 to 2027 in Madhya Pradesh, Maharashtra, Kerala, Odisha, and Bihar.
Intended Outcomes of the Project that the Programme Assistant will be Working on
- Enhance UN Women’s institutional impact on advancing gender equality by employing outcome-driven advocacy strategies.
- Encourage government and non-government stakeholders to prioritize, monitor, and assess Gender Equality and Women’s Empowerment (GEWE) investments at the grassroots level.
- Transform social norms, strengthen response mechanisms, and empower stakeholders to foster a survivor-centric environment through the effective use of the Nirbhaya Funds.
Project Overview
UN Women will implement this program across five states: Bihar, Odisha, Madhya Pradesh, Maharashtra, and Kerala. In this context, UN Women is seeking a Programme Assistant based in New Delhi. This role involves dual reporting to the Country Programme Manager of EVAW and GRB, and it requires a committed assistant to support the effective management, implementation, monitoring, and evaluation of the project.
Description of the Roles and Responsibilities of the Programme Assistant
Provide Administrative and Logistical Support:
- Assist in preparing project work plans, budgets, and proposals for implementation.
- Offer technical guidance to the project team and executing agencies on routine delivery and financial reporting of project activities.
- Prepare documentation for project audits and support the implementation of audit recommendations.
- Identify sources of data, gather information, and compile documents, guidelines, speeches, and position papers.
- Update project files and related documents on SharePoint.
Support Financial Management:
- Create projects in Quantum, prepare budget revisions, and assess unutilized funds for project closure.
- Monitor budget preparation and finances, including finalizing FACE forms and financial reporting.
- Review financial reports and prepare non-PO vouchers for development projects.
- Process payments for team members and consultants.
- Maintain an internal expenditure control system.
- Create requisitions in Quantum for development projects and register goods receipts.
- Assist in preparing and following up on cost-recovery bills in Quantum.
Assist with Project Administration:
The Programme Assistant will also :
- Manage logistical, administrative, and financial arrangements for meetings, workshops, events, and missions.
- Coordinate travel arrangements for the project team, including requisitions and claims.
- Prepare public information materials and briefing packets.
- Assemble briefing materials and create PowerPoint presentations.
- Aid in procurement and logistics for workshops and training programs.
- Consolidate project reports for UN Women’s periodic reporting and assist with uploads in DAMS and RMS.
- Raise GST and troubleshoot administrative bottlenecks.
Support Resource Mobilization:
- Prepare cost-sharing agreements and follow up on contributions from donors for timely fund receipts.
- Organize and process information from donors and the project team for various databases and documents.
Facilitate Knowledge Building and Sharing:
- Support the synthesis of lessons learned and best practices in project management and finance.
- Assist in organizing training sessions for office staff and partners on project operations.
- Analyze pre- and post-training questionnaires and prepare training reports.
Perform Other Tasks:
- Complete any additional tasks assigned by supervisors.
Competencies Required for the Programme Assistant
Core Values:
- Integrity: Uphold ethical standards in all actions.
- Professionalism: Demonstrate a high level of competence and dedication.
- Respect for Diversity: Value diverse perspectives and backgrounds.
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues: Understand and address gender-related challenges.
- Accountability: Take responsibility for actions and outcomes.
- Creative Problem Solving: Approach challenges with innovative solutions.
- Effective Communication: Convey information clearly and persuasively.
- Inclusive Collaboration: Foster teamwork and inclusivity among diverse groups.
- Stakeholder Engagement: Build and maintain strong relationships with stakeholders.
- Leading by Example: Inspire others through actions and behavior.
For more information on UN Women’s Values and Competencies Framework, please visit the provided link.
Functional Competencies:
- Approach work with energy and a positive, constructive attitude.
- Exhibit strong oral and written communication skills.
- Prioritize impact and results for partners while responding positively to feedback.
Education Requirements for the Programme Assistant
- Possess at least a Senior Secondary School Certificate.
- A Master’s Degree or equivalent in Social Sciences, Economics, Social Work, Gender Studies, Public Administration, Policy, or related fields is advantageous.
Experience:
- Have a minimum of three years of progressively responsible experience in administration or program management/support.
- Demonstrate proficiency in working within a computer environment using various office software packages.
- Support project coordination and teamwork effectively.
- Prior experience in UN systems or knowledge of them is a valuable asset.
Language:
- Exhibit proficiency in English and maintain a good command of Hindi in reading and writing.
Summary
In July 2010, the United Nations General Assembly established UN Women, the UN Entity dedicated to promoting gender equality and empowering women. This initiative emerged from the UN reform agenda, aiming to consolidate resources and mandates for greater effectiveness. UN Women integrates the essential work of four previously separate UN entities (DAW, OSAGI, INSTRAW, and UNIFEM) that focused solely on gender equality and women’s empowerment.
Diversity and Inclusion:
UN Women is committed to fostering a diverse and inclusive environment characterized by mutual respect. The organization recruits, trains, compensates, and promotes individuals based on qualifications, competence, integrity, and organizational needs, without discrimination on grounds such as race, religion, gender identity, or age.
Candidates requiring reasonable accommodations during the recruitment process should indicate their needs in their application.
Furthermore, UN Women enforces a zero-tolerance policy against behaviors that contradict its mission, including sexual exploitation, harassment, and discrimination. All selected candidates must comply with UN Women’s policies and standards of conduct and will undergo thorough reference and background checks, which may include verifying academic credentials and employment history.
